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Message center announcements

April 20, 2026 - April 26, 2026

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Major updates

Microsoft Teams: Delete meeting generated content in recap

MC1289725 | April 23 - Microsoft Teams meeting organizers can delete meeting-generated content—recordings, transcripts, AI summaries, and notes—from the meeting recap starting May 2026. Shared files remain unaffected. Deleted content is permanent and the feature is enabled by default without admin setup. Custom summaries and audio recaps are excluded.
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(Updated) Microsoft Teams: Browser selection for links in Teams Mobile

MC1216263 | April 23 - Starting late February to early May 2026, Teams Mobile on Android and iOS will let users choose which browser opens non-Office and PDF links, promoting Microsoft Edge by default. Admins can manage this via the TeamsMobilityPolicy PowerShell attribute LinksInTeams. Users can set preferences in app settings.
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(Updated) Microsoft Purview eDiscovery: Naming and description fields will restrict certain special characters

MC1282562 | April 23 - Starting mid-May 2026, Microsoft Purview eDiscovery will restrict the use of +, =, @, /, and * in naming and description fields for new or edited cases, holds, searches, and review sets. Existing entities remain unaffected, and no admin action is required.
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(Updated) Planner tab support for Shared and Private Channels in Microsoft Teams

MC1262590 | April 23 - Microsoft Planner tabs will be available in Microsoft Teams Shared and Private channels starting late July 2026, allowing users to create or add plans within these channels. Only basic plans are supported initially, with no admin setup required. Planner inherits channel permissions and stores data in the channel’s SharePoint.
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(Updated) Microsoft Viva - Copilot Analytics: Export agent data from the Agent Dashboard

MC1288531 | April 23 - Microsoft Viva will add an export feature in the Agent Dashboard for eligible users with at least 50 Copilot licenses to download de-identified Copilot agent usage data. Rolling out from May to August 2026, it supports analysis while maintaining privacy and can be managed via Viva Feature Access Management.
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(Updated) Outlook for Windows report retirement in the Exchange admin center

MC1230889 | April 22 - The Outlook for Windows Usage Report in the Exchange admin center will retire between mid-June and mid-July 2026. Admins must use the Microsoft 365 admin center for Outlook usage insights. No user impact or admin action is required, but update any related documentation accordingly.
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M365 and Microsoft Teams: Unified management of app and agent availability in Teams, Outlook, and the Microsoft 365 app

MC796790 | April 22 - Microsoft is unifying app and agent availability management across Teams, Outlook, and Microsoft 365 admin centers to ensure consistent policies. The rollout starts September 2025 and completes by August 2026 in phases, enabling synchronized settings and a consolidated management experience for admins.
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(Updated) Engage is retiring live events powered by Teams Live Events effective April 27th, 2026

MC1227085 | April 22 - Engage will retire live events powered by Teams Live Events on April 27, 2026, stopping new event scheduling then but supporting existing events until February 28, 2027. Organizations should migrate to Engage events powered by Teams town halls and update documentation accordingly.
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(Updated) Microsoft Outlook: Copilot Chat available in shared and delegate mailboxes

MC1246031 | April 21 - Microsoft Outlook is expanding Microsoft 365 Copilot to support Copilot Chat and features like Summarize and Draft in shared and delegated mailboxes across new Outlook apps, rolling out from April to June 2026. Conversation history stays with the user’s primary account, and no action is needed to enable this feature.
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(Updated) Microsoft Teams: Rule-based enablement of Microsoft 365 third-party apps in the Teams admin center

MC1085133 | April 21 - Microsoft Teams will enable rule-based management of Microsoft 365 certified third-party apps via org-wide settings in the Teams admin center starting mid-April 2026. Admins can control app availability based on permissions and publishers. The feature rolls out automatically, disabled by default, with no prior admin action needed.
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(Updated) SharePoint Designer 2013 reaches end of support on July 14, 2026

MC1230891 | April 20 - SharePoint Designer 2013 will reach end of support on July 14, 2026, with no extensions offered. Organizations must migrate workflows to supported tools like Power Automate using the SharePoint Migration Tool before this date, as Microsoft will stop providing updates or fixes after retirement.
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(Updated) Publishing InfoPath Forms in SharePoint Online will not be allowed for all tenants

MC1255407 | April 20 - Publishing new or updated InfoPath forms in SharePoint Online will be blocked after May 18, 2026, with full retirement of InfoPath Forms Service on July 14, 2026. Existing forms remain usable. Organizations should assess usage and migrate to Power Apps, Power Automate, or Microsoft Forms before the deadline.
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(Updated) InfoPath 2013 client and InfoPath Forms Services in SharePoint Online will reach end of support in July 2026

MC616550 | April 20 - InfoPath 2013 client and InfoPath Forms Services in SharePoint Online will retire by July 14, 2026. After May 18, 2026, publishing new or updated forms will be blocked. Organizations should assess usage with Microsoft tools and migrate to Power Apps, Power Automate, or Forms before the deadline.
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Additional updates

Teams Rooms sign-in failures after password reset from Pro Management Portal

MC1290834 | April 24 - Password resets via Teams Pro Management Portal may cause Teams Rooms devices to fail sign-in due to a forced password change prompt they cannot complete, leaving devices in a CannotSignIn state. Avoid resetting these passwords in PMP and manually remediate affected devices if needed.
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Create a line-of-business SharePoint Embedded app on SharePoint admin center

MC1290827 | April 24 - A new unified Apps experience in the SharePoint admin center will allow SharePoint Embedded administrators to create, install, and manage apps centrally without Global admin consent. It includes billing configuration, app ownership management, and rolls out worldwide from mid to late May 2026.
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Microsoft Outlook: Copilot account switcher in the Outlook side pane

MC1290822 | April 24 - Microsoft is adding a Copilot account switcher in the new Outlook for Windows side pane, allowing users with multiple Copilot-enabled accounts to switch accounts within supported experiences. Rollout starts late April 2026, with no impact on single-account users and no required action.
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eSignature for Microsoft 365 - Recipient groups

MC1290821 | April 24 - Microsoft 365 eSignature introduces recipient groups, allowing up to 10 people per recipient slot where the first signer fulfills the requirement. This reduces delays in signature workflows, is enabled by default, respects tenant policies, and will roll out worldwide from late June to late July 2026.
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(Updated) Microsoft 365 Copilot app: Branded footer customization

MC1238432 | April 24 - Starting early May 2026, Microsoft 365 Copilot app will allow admins to add a branded footer with their organization's logo, confirming a trusted Copilot environment. This feature is off by default, requires admin setup via the Microsoft 365 admin center, and will complete rollout by end of May 2026.
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(Updated) Microsoft 365 Copilot: Updates to license request custom flow

MC1262570 | April 24 - Microsoft 365 Copilot will support custom license request policies by product and user group, improving alignment with internal approval workflows. Rollout begins late April 2026, completing by late June 2026. Admins can add instructions and approval links; existing processes remain unless updated. No action needed if unchanged.
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Microsoft Teams: Meeting Participants Can Request Collaborative Annotation Sessions Dependent on Host Permission

MC1019312 | April 24 - Microsoft Teams will allow meeting participants on Windows and macOS apps to request collaborative annotation sessions during screen sharing, subject to the presenter's approval. Organizers can control who can start annotations via a new meeting option. Rollout begins May 2026 with no admin action required.
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Microsoft Security Exposure Management Secure Now

MC1288236 | April 24 - Microsoft will integrate advanced AI models into its Security Development Lifecycle by April 2026 to identify vulnerabilities and provide mitigations. Customers should follow guidance via Microsoft Security Exposure Management to reduce exposure in key areas like patching and baseline security hygiene.
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Microsoft Teams: Sharing recap access

MC1289724 | April 23 - Microsoft Teams will enable meeting organizers to grant access to recordings, transcripts, AI summaries, and notes when sharing recap links. This feature, rolling out from mid-May to early July 2026, allows specifying recipients and prompts non-attendees to request access. No admin action is needed.
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Microsoft 365 Apps: Cloud Update adds update health reporting

MC1289720 | April 23 - Microsoft 365 Apps Cloud Update will add update health reporting by April–May 2026, providing admins with detailed, aggregated diagnostics and error messages for update failures across managed devices. This feature is enabled by default, requires no user impact or policy changes, and enhances compliance monitoring.
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(Updated) Microsoft Entra: Passkeys in registration campaigns update

MC1279092 | April 23 - Microsoft Entra will continue supporting Passkeys (FIDO2) in Enabled and Microsoft-managed states for Registration Campaigns, rolling out worldwide from mid-May to late June 2026. Eligible tenants will see automatic updates to campaign settings and passkey registration nudges after MFA, with no immediate action required.
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(Updated) Microsoft Teams frontline BYOD onboarding wizard

MC1184994 | April 23 - Microsoft is introducing a dynamic onboarding wizard for frontline workers using personal Android or iOS devices with Microsoft Teams. It supports MFA and adapts to security policies, easing BYOD adoption. Public preview starts late November 2025; general availability begins mid-June 2026. Preparation includes reviewing admin documentation and updating workflows.
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Microsoft Teams: Let customers book appointments directly from your website using the Customer Connect widget

MC1288532 | April 22 - Microsoft Teams Customer Connect will add appointment booking via a website widget, allowing customers to schedule meetings that sync with staff Outlook calendars and Teams channels. Rolling out worldwide in May 2026, admins must enable and configure this feature for up to 25 support agents per tenant.
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Microsoft Teams: Test microphone and speaker before joining a meeting

MC1288530 | April 22 - Microsoft Teams will add a default feature allowing users to test their microphone and speaker on the pre-join screen starting May 2026. This helps ensure correct audio device selection, reducing meeting disruptions. No admin action is needed, and there are no compliance concerns.
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Microsoft Whiteboard content is now viewable in Microsoft Purview eDiscovery

MC1273444 | April 22 - Microsoft Whiteboard content in Microsoft Purview eDiscovery can now be viewed directly as readable HTML without downloading files. This rollout, completing by April 2026, improves compliance review workflows and applies automatically with existing permissions and controls intact. No user action is required.
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Microsoft Teams: Annotations on single window sharing for macOS

MC1288528 | April 22 - Microsoft Teams on macOS will support annotations on single application window sharing, allowing participants to draw and highlight without sharing the entire desktop. Rolling out from early to late May 2026, this feature enhances privacy and collaboration with no admin changes needed.
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(Updated) Microsoft Entra: Cross-tenant security group synchronization

MC1198077 | April 22 - Microsoft Entra introduces cross-tenant security group synchronization to simplify collaboration and centralize group management across tenants. Public preview starts late January 2026; general availability by end of May 2026. Admins can enable sync by updating attribute mappings and access policies. No compliance issues identified.
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(Updated) Auto upgrade of shared calendars from legacy MAPI model to modern REST model

MC1287370 | April 22 - Microsoft will auto-upgrade shared calendars in Outlook and Exchange Online from the legacy MAPI model to the modern REST model between May and July 2026. The seamless, server-side upgrade requires no user action, preserves permissions, excludes events older than one year, and supports up to six shared calendars per user.
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(Updated) Microsoft Copilot Analytics: Data export public preview for Copilot metrics in the Copilot dashboard

MC1173208 | April 22 - Microsoft is introducing a default-on, de-identified data export feature in the Copilot Dashboard for users with full company-level access. Available from December 2025 (preview) and May 2026 (general availability), it provides weekly user-level Copilot usage metrics for six months to support adoption analysis and licensing optimization.
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(Updated) Microsoft Teams: Recently used emojis sync across devices

MC1256307 | April 22 - Microsoft Teams will sync recently used emojis and reactions across all devices by mid to late May 2026, creating a consistent emoji experience. The feature is enabled by default, requires no action, and does not affect data flow or compliance. Admins may inform support teams or update documentation if needed.
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(Updated) Microsoft Outlook: Summarize email with Copilot chat

MC1162289 | April 21 - Microsoft Outlook now offers email and attachment summarization via Copilot chat for Android and iOS users with a Microsoft 365 Copilot license. Rollout on Web, Mac, and Desktop is paused. The feature is enabled by default, requires no admin setup, and respects existing policies. No action is needed.
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Microsoft Teams introduces efficiency mode to improve app responsiveness

MC1287373 | April 21 - Microsoft Teams will roll out Efficiency Mode in May 2026 for hardware-constrained devices, improving responsiveness by adjusting video resolution and app behavior. Enabled by default with an indicator, users can opt out via settings. No action is required unless customization or communication is needed.
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Microsoft Entra ID Governance Account Discovery

MC1287372 | April 21 - Microsoft Entra ID Governance introduces Account Discovery to identify local and orphaned application accounts outside Entra ID, improving access visibility and control. Public preview starts mid-April 2026; general availability begins August 2026. The feature is off by default and requires admin opt-in, with no user impact unless acted upon.
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Microsoft Teams: Shared voicemails for call queues will be easier to manage

MC1287371 | April 21 - Shared voicemails for Microsoft Teams Call Queues will be managed directly in the Teams Queues app starting late April 2026, improving visibility and collaboration. Queue members can listen, read transcripts, and update voicemail status. This requires Teams Phone and Teams Premium licenses. No changes to Outlook voicemail experience.
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Microsoft Teams: Live chat will be renamed to Customer Connect

MC1287369 | April 21 - Microsoft Teams will rename Live chat to Customer Connect starting late April 2026, completing by May 2026. This is a name change only, with no functional or configuration changes. Existing teams remain unchanged; new users will see Customer Connect. No action is required, but updating documentation is recommended.
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Team site homepages will automatically collapse inactive News web parts

MC1287368 | April 21 - SharePoint team site homepages will automatically collapse the News web part if the homepage is inactive for 30 days and no news is published. This default behavior begins rolling out in late April 2026, allowing users to expand or restore the News section by editing or publishing content.
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Microsoft 365 Copilot: Change in accessing additional agents in Excel

MC1287365 | April 21 - Starting late April 2026, Excel users with Microsoft 365 Copilot licenses can access additional Copilot agents via the "…" menu in the header. The chat-only experience remains unchanged, no admin action is needed, and existing licensing and policies continue to apply.
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(Updated) Introducing the new SharePoint experience

MC1240699 | April 21 - A new SharePoint experience with a redesigned app bar, refreshed start page, and AI-assisted features (requiring a Microsoft 365 Copilot license) will roll out in phases from March to July 2026. Admins can enable a public preview, with automatic deployment during Targeted Release and General Availability.
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(Updated) Microsoft Loop – Require Existing Microsoft 365 Group for New Loop workspaces

MC929022 | April 21 - Starting late April 2026, admins can enforce a policy requiring new Microsoft Loop workspaces to be created only within existing Microsoft 365 Groups, disabling tenant-owned workspace creation. This aligns Loop workspace management with SharePoint Team sites and may affect scenarios like automatic Teams meeting content aggregation.
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(Updated) Microsoft Teams: Badging updates to help users find messages that count

MC1268911 | April 21 - Microsoft Teams will update badge counts in May-June 2026 to better highlight unread, unmuted chats, personal mentions, followed threads, and tag mentions with clearer visuals. Mention and Important charms will be removed. No admin action is needed; users may want to adjust thread-following settings.
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(Updated) SharePoint: AI citations analytics for documents and pages

MC1247902 | April 21 - Starting July 2026, SharePoint will add AI citations analytics showing how documents and pages are referenced by Microsoft Copilot and AI agents. Features include citation metrics in Site Usage, page analytics, and file statistics, helping site owners track content impact. No admin action is needed to enable this.
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(Updated) Open Outlook emails directly in Copilot chat

MC1223826 | April 21 - Starting late April 2026, users can open Outlook emails directly within Microsoft 365 Copilot chat, viewing emails side-by-side without changing permissions or admin controls. The feature is enabled by default, requires no admin action, and aims to reduce context switching during Copilot interactions.
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(Updated) Co-organizer experience updates in Teams Webinars and Townhalls

MC688109 | April 21 - Co-organizers in Teams Webinars and Townhalls can now fully manage events, including editing details, publishing, and canceling, matching organizer capabilities. Rollout starts mid-January 2025 for targeted release and mid-June 2026 for general availability. No preparation is needed from organizations.
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Microsoft Teams admin center: Events license management for Attendee Capacity Pack licenses

MC1283813 | April 20 - Microsoft Teams admin center will introduce centralized management for Attendee Capacity Pack licenses starting late April 2026. Admins can discover, assign, revoke licenses, view impact warnings, and monitor license status without policy changes or user workflow impact. No action is required before rollout.
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(Updated) Microsoft Outlook: Automatically display automapped calendars

MC906502 | April 20 - Starting May 2026, users will automatically see their automapped calendars when switching from classic to new Outlook for Windows. This feature is on by default, requires no admin action, and improves calendar access previously unavailable during toggling between versions. Notification to users is recommended.
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(Updated) Microsoft Purview | Data lifecycle Management cmdlet connectivity change

MC1213770 | April 20 - Starting April 30, 2026, admins using Data Lifecycle Management cmdlets must use Exchange Online PowerShell v3.9.0+ and include the -EnableSearchOnlySession parameter with Connect-IPPSession for improved security. This change affects specific cmdlets but not the Purview portal, and cmdlets remain incompatible with Certificate-Based Authentication.
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